Artificial Intelligence (AI) is changing the way we work, increasing productivity and making tasks that used to take up a lot of our time easier. However, with so many ways to use AI, it can be overwhelming to identify which apps are best for your specific needs.
In this guide, I’ll cover the best AI productivity tools available in 2024-2025, and break them down by type, to help you make informed decisions to improve your efficiency and workflow.
What are AI productivity tools?
Ultimately, this is a very broad term, which is why this list is so extensive (and will likely grow even further!). However, we define AI productivity tools as tools that use some form of AI to simplify tasks that many people do regularly in their roles.
On this list, you’ll see AI tools that will help you be more productive in any role, and even some tools that can help very specific roles—like academia and marketing.
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1. Chatbot
ChatGPT is a native AI-powered conversational agent that can help with a variety of tasks, from brainstorming to writing emails and even coding. One of ChatGPT’s standout features is its versatility.
You can use it for almost anything—brainstorming, writing, coding, and more. The tool leverages advanced models including GPT-4o, GPT-4, and GPT-3.5. Whether you’re looking for quick answers, detailed research, or creative inspiration, ChatGPT has you covered. It’s like having a personal assistant available 24/7, ready to help you with whatever you need.
2. Task management
I’m starting this list with my favorite apps, and for good reason. I’ve included Motion here under AI task management tools, but you can also find it under the scheduling apps section, as it’s equally great in both areas.
Motion is a powerful AI-powered productivity tool designed for individuals and teams with busy schedules. Seamlessly integrating calendar management, project scheduling, and to-do lists, Motion helps users streamline their daily activities and improve overall efficiency.
3. Research assistant
Confusion has changed the way I search for information online, and it feels like I’ve hired a personal research assistant every time I use it. It’s a great AI productivity tool that provides first-hand, citation-backed sources from trusted news outlets, academic papers, and established blogs.
For those who opt for the paid version, there are additional benefits like access to advanced language models like GPT-4o, Claude-3, Sonar Large (LLaMa 3), and more.
4. Marketing & design
Canva is a graphic design tool that simplifies the process of creating social media graphics, presentations, infographics, and more. Canva touts an extensive template library, making it a great way to create professional-looking designs. One of Canva’s most impressive features is its AI-powered design suite, Magic Studio.
A standout AI feature is Magic Design, which helps you quickly create custom templates based on text commands. Other examples include the AI writing assistant, Magic Write, along with Magic Media for video content. Integration with other tools is seamless, allowing you to easily import and export designs. Whether you’re creating marketing materials, educational content, or social media posts, Canva has you covered.
5. Meeting Transcription
Otter is an AI meeting assistant that records, transcribes, and summarizes your meetings, whether they’re live or via Zoom, Google Meet, or Microsoft Teams. One of Otter’s standout features is its ability to highlight key points in the transcription, making it easy to review important information later. You can search for text to play back the audio at a customizable speed, and tap words to jump to specific points in the recording.